The City of Boynton Beach’s Events Department is requesting sealed proposals from qualified and experienced firms to provide design, installation, maintenance, and removal of holiday lights and decorations citywide. The selected vendor(s) will be responsible for enhancing the City’s festive atmosphere with high-quality and energy-efficient holiday lighting displays.

The City reserves the right to award to more than one Proposer. 

The Proposer(s) shall act as an independent Consultant and not as an employee of the City.

PURPOSE:        

The City of Boynton Beach is seeking qualified vendors to provide design, installation, maintenance, and removal of holiday lights and decorations citywide. The selected vendor(s) will be responsible for enhancing the City’s festive atmosphere with high-quality, energy-efficient holiday lighting displays.

Proposers must submit:

• A price per linear foot for lighting installations.

• A catalog price for available holiday lighting and décor.

• A percentage discount applicable to all catalog items.

• Concept designs for entryway features and citywide lighting displays

The awarded contract will be for a three (3) year term with an option for one (1) two-year renewal at the City’s discretion based on vendor performance, funding availability, and ongoing need for services.

SCOPE OF SERVICES: 

The selected vendor(s) shall provide a full-service holiday lighting package, including the following:

HOLIDAY LIGHTING INSTALLATION:

CITYWIDE LIGHTING COVERAGE:

• Installation of Christmas lights on street poles, trees, buildings, parks, and public spaces.

• Decorative lighting installation at City Hall, community centers, major roadways, and high-traffic areas.

• Provide a concept drawing and décor plan.

COMMUNITY CENTERS:

• Senior Center
• Hester Center
• Sims Center
• Tennis Center
• Denson Pool
• IPC
• Fire Stations

LIST OF ALL PARK LOCATIONS:

• Barrier Free Park

  Address: 3111 S CONGRESS AVENUE

• Eco Park (under development)

  Address: 3500 QUANTUM BOULEVARD

• Ezell Hester, Jr. Community Center & Park

  Address: 1901 N SEACREST BOULEVARD

• Sara Sims Park

  Address: 209 NW 9TH COURT

• Wilson Park

  Address: 225 NW 12TH AVENUE

• Harvey E. Oyer Park

  Address: 2010 N FEDERAL HIGHWAY

• Intracoastal Park

  Address: 2240 N FEDERAL HIGHWAY

• Jaycee Park

  Address: 2600 S FEDERAL HIGHWAY

• Oceanfront Park

  Address: 6415 N OCEAN BOULEVARD

• Promenade Park

  Address: 700 E MARINA WAY

• Little League Park

  Address: 300 W WOOLBRIGHT ROAD

• Officer Joseph Crowder Park & Dog Park

  Address: 800 RENAISSANCE COMMONS BOULEVARD

• Centennial Park

  Address: 120 E OCEAN AVENUE

• Heritage Park

  Address: 100 W MARTIN LUTHER KING JR. BOULEVARD

• Kapok Park

  Address: 123 E OCEAN AVENUE

• Kiwanis/Sierra Park

  Address: 2215 NE 4TH STREET

• Veterans Memorial Park, Tom Kaiser, USN

  Address: 411 N FEDERAL HIGHWAY

• Betty Thomas Park

  Address: 2882 SE 2nd STREET

• Boynton Lakes Park

  Address: 300 BOYNTON LAKES BOULEVARD

• Dewey Park

  Address: 100 NE 4TH STREET

• Forest Hills Park

  Address: 2500 SW 8TH STREET

• Hibiscus Park

  Address: 660 SW 1ST AVENUE

• Knollwood Park

  Address: 8121 LAWRENCE ROAD

• Laurel Hills Park

  Address: 515 NW 7TH STREET

• Meadows Park

  Address: 4305 N CONGRESS AVENUE

• Pence Park

  Address: 600 SE 4TH STREET

• Pioneer Canal Park

  Address: 848 NW 13TH AVENUE

• The Links Golf Course

  Address: 8020 JOG ROAD

Use of energy-efficient LED lights where applicable.

Entryway Features

• Proposers shall submit designs for custom entryway lighting and decorative features.

• Designs should include illuminated arches, themed signage, or lighted tunnels to serve as focal points at key city entryways.

• Provide a concept drawing and décor plan

SUGGESTED ENTRYWAY AREAS:

Fire Station 3 – Miner and Congress

Meadows Park – Congress and Miner Blvd

Police Department – Gateway and High Ridge

Little League Field – Woolbright and Seacrest

Barrier Free Park – Congress, South of N Charter Drive

Intracoastal Park – 2240 N Federal Hwy

Harvey Oyer Boat Ramp – 2010 N Federal Hwy

Jaycee Park – Federal Highway and SE 27th Terrace

Gateway and Federal

Christmas Tree(s)

Installation of a Christmas Tree 35 feet tall or greater (Please provide all size options in inventory).

Installation of a Christmas Tree Topper.

Decorative lighting and decorations to match the requested holiday theming.

Provide a concept drawing and décor plan.

Amphitheaters

Decorative lighting and decorations.

Provide a concept drawing and décor plan.

• Sara Sims Amphitheater - 209 NW 9TH COURT

• Centennial Park Amphitheater – 120 E. OCEAN AVENUE

Lighting Types & Decorations

• String lights, icicle lights, net lights, and rope lighting.

• Animated or synchronized lighting displays (if applicable).

• Pole-mounted decorations and LED motifs.

• Holiday-themed sculptures, figures, or illuminated ornaments, etc.

Maintenance & Monitoring

• Routine checks to ensure all lights are operational throughout the holiday season.

• Replacement of defective lights or components within 24 hours of a service request.

Removal

• Timely removal of all lighting displays by January 10^th.
• Safe and efficient removal without damage to City property.

Installation Requirements

• The holiday lighting installation schedule is a week prior to Thanksgiving Day.

• Vendors can only use City Sidewalks or Turf Areas during installation and removal if the vendor agrees to reimburse the City for the cost to repair any damages caused as a result.

• All equipment, lifts, and installation teams must operate from designated areas or City-approved access points to avoid damage to landscaping and sidewalks.

Onsite Presence for annual Holiday Lighting Ceremony

• The awarded vendor must have a representative onsite prior to and during the official City of Boynton Beach Holiday Lighting Ceremony to ensure lighting displays function correctly and to troubleshoot any issues in real time.

• The vendor shall coordinate with City staff prior to the event to test all lighting elements.