Sealed Bids, addressed to the Senior Procurement Specialist of the City of Boynton Beach, Palm Beach County, Florida, will be received electronically via the City’s encrypted procurement management system, bids&tenders^TM until 3:00 PM local time, Monday, June 22, 2026 for:

BOYNTON BEACH MEMORIAL GARDENS MAUSOLEUM ROOF REPLACEMENT PROJECT

26-065B

All ITB’s received will be publicly opened and acknowledged of receipt by the City’s Procurement Department via the e-procurement system electronically. The e-procurement system does not permit ITB’s received after the assigned date and time. For the above reasons, it is recommended that the proposer(s) allow sufficient time to complete your online Submission and to resolve any issues that may arise.  

ATTENTION, ALL INTERESTED BIDDERS:

To obtain documents online, please visit Boynton-beach.bidsandtenders.net. and https://boynton-beach.bidsandtenders.net/Module/Tenders/en. Documents are not provided in any other manner.  

SCOPE OF SERVICES:

The City of Boynton Beach “City” Public Works Engineering Department is requesting sealed bids from qualified and experienced firms to provide construction services for the Boynton Beach Memorial Gardens Mausoleum Roof Replacement Project located at 1611 South Seacrest Blvd., Boynton Beach, Florida 33426. The work under this project consists of the complete removal of the existing roofing system and associated components in their entirety from the existing mausoleum (approximately +/- 23,400 SF) and install new torch applied SBS modified bituminous roof membrane system and associated components including roof drains assemblies for a complete installation on the existing Mausoleum building. The scope also includes but is not limited to the cleaning and preparation of existing roofing substrate to comply with manufacturer’s requirements / written instructions. 

The Contractor shall furnish all labor, tools, equipment, materials, supplies, manufactured articles, furnishing all transportation and services, including fuel, power, water, essential communications, etc., as necessary to complete the project, as indicated in the Special Conditions, Special Provisions, Project Design Plans, Technical Specifications and Bid No. 26-065B Documents herein, along with all engineering, shop drawings, and other documentation necessary to obtain all applicable permits and all bonds, securities, licenses and insurance to complete the project as specified herein and within the Project Design Plans. All proposed improvements shall be completed in accordance with the project bid documents, design plans, details, technical specifications/scope of work and all applicable federal, state, county and local regulatory requirements.  

The City reserves the right to award to more than one Contractor. The Contractor(s) shall act as an independent contractor and not as an employee of the City.

Questions related to this ITB are to be submitted to the Purchasing representative through the e-procurement system only by clicking on the “Submit a Question” button for this specific solicitation.

PRE-BID CONFERENCE:

A MANDATORY Pre-Bid Conference &  Site Visit is scheduled for  June 1 , 2026, at 10:00 A.M. to be held at City of Boynton Beach City Hall Room 115, 100 East Ocean Avenue, Boynton Beach, Florida 33435. Please note that while this meeting will be recorded and uploaded to Bids&Tenders  it remains a mandatory conference and  all parties interested in bidding on this project shall attend in order to provide a bid for this project. A site visit will occur right after the meeting. All bidders must provide their own transportation to the site.

The purpose of this meeting is to provide a forum for all concerned parties to discuss the proposed term contract, answer questions on the solicitation document, review the qualifications requested, provide instructions for submitting proposals, and discuss other relevant issues.

In the event that any discussions or questions at the pre-bid meeting require, in the City’s opinion, official additions, deletions, or clarifications of the solicitation or any other document, the City will issue an addendum to this ITB, as the City determines is appropriate.

No oral representation or discussion taking place at the pre-bid meeting will be binding or may be relied upon by any person or entity. All questions prior to and after the pre-bid meeting shall be submitted in writing through the City’s e-procurement platform by the deadline for questions outlined on page # 1.

PUBLIC RECORDS DISCLOSURE:

Pursuant to Florida Statutes §119.071, sealed Proposal responses received by the City in response to an Invitation to bid are exempt from public records disclosure requirements until thirty (30) days after the opening of the Proposals unless the City announces intent to award sooner. If the City rejects all Responses submitted in accordance with an Invitation To Bid, and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected Responses remain exempt from public disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation.  A Bid response, or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all Bids. 

LOBBYING / CONE OF SILENCE: 

Consistent with the requirements of Chapter 2, Article VIII, Lobbyist Registration, of the Palm Beach County Code of Ordinances, Boynton Beach imposes a Cone of Silence. A cone of silence shall be imposed upon each competitive solicitation as of the advertisement of the proposal, bid, or other response and shall remain in effect until the City Commission awards or approves a contract, rejects all bids or responses, or otherwise takes action that ends the solicitation process. While the cone of silence is in effect, no Offeror or its agent shall directly or indirectly communicate with any member of the City Commission or their staff, the Manager, any employee of Boynton Beach authorized to act on behalf of Boynton Beach in relation to the award of a particular contract or member of the Selection Committee in reference to the solicitation, with the exception of the Purchasing Manager or designee. (Section 2-355 of the Palm Beach County Code of Ordinances.) Failure to abide by this provision may serve as grounds for disqualification for award of contract to the Offeror. Further, any contract that violates the cone of silence shall render the transaction voidable. 

The cone of silence shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before Selection Committees, contract negotiations during any public meeting, presentations made to the City Commission, and protest hearings. Further, the cone of silence shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, or any written correspondence with Boynton Beach as may be permitted by the competitive solicitation. Additionally, the cone of silence shall not apply to any purchases made in an amount less than the competitive solicitation threshold set forth in the Purchasing Manual.