Sealed Bids, addressed to the Senior Procurement Specialist of the City of Boynton Beach, Palm Beach County, Florida, will be received electronically via the City’s encrypted procurement management system, bids&tenders^TM until 3:00 PM local time, Tuesday, February 25, 2025 for:

ARTS AND CULTURAL CENTER AUDITORIUM IMPROVEMENTS 

PWE25-021B

All ITB’s received will be publicly opened and acknowledged of receipt by the City’s Procurement Department via the e-procurement system electronically. The e-procurement system does not permit ITB’s received after the assigned date and time. For the above reasons, it is recommended that the proposer(s) allow sufficient time to complete your online Submission and to resolve any issues that may arise.  

ATTENTION, ALL INTERESTED BIDDERS:

To obtain documents online, please visit Boynton-beach.bidsandtenders.net. and https://boynton-beach.bidsandtenders.net/Module/Tenders/en. Documents are not provided in any other manner.  

SCOPE OF SERVICES:

The City of Boynton Beach “City” Public Works Engineering Department is requesting sealed bids from qualified and experienced firms to provide contractor services for the Arts and Cultural Center Auditorium Improvements Construction Project located at 125 East Ocean Avenue, Boynton Beach, Florida 33435. The work under this project consists of the improvements and renovation of the Arts and Cultural Center Auditorium including the stage as well as provide and install an Audio System, Digital Video System, Stage Lighting System, Stage Curtains System, a Public Address System, Front of House Control Booth, Window Shades, Acoustical Treatments/ Improvements, new Stage Flooring and miscellaneous upgrades to existing electrical, mechanical, fire sprinkler, low voltage systems, etc. as necessary to accommodate the new work.

The Contractor shall furnish all labor, tools, equipment, materials, supplies, manufactured articles, furnishing all transportation and services, including fuel, power, water, essential communications, etc., as necessary to complete the project, as indicated in the Special Conditions, Special Provisions, Project Design Plans, Technical Specifications and Bid No. PWE 25-021B Documents herein, along with all engineering, shop drawings, and other documentation necessary to obtain all applicable permits and all bonds, securities, licenses and insurance to complete the project as specified herein and within the Project Design Plans. All proposed improvements shall be completed in accordance with the project bid documents, design plans, details, technical specifications/scope of work and all applicable federal, state, county and local regulatory requirements.  

The City reserves the right to award to more than one Contractor. The Contractor(s) shall act as an independent contractor and not as an employee of the City.

Questions related to this ITB are to be submitted to the Purchasing representative through the e-procurement system only by clicking on the “Submit a Question” button for this specific solicitation.

PRE-BID CONFERENCE:

A NON-MANDATORY Pre-bid Conference & possible Site Visit is scheduled for February 6, 2025, at 10:00 A.M. to be held at City of Boynton Beach City Hall Room 115, 100 East Ocean Avenue, Boynton Beach, Florida 33435. Please note that this meeting will be recorded and uploaded to Bids&Tenders but it is highly encouraged that all parties interested in bidding on this project should try to attend this meeting.

The purpose of this meeting is to provide a forum for all concerned parties to discuss the proposed term contract, answer questions on the solicitation document, review the qualifications requested, provide instructions for submitting proposals, and discuss other relevant issues.

In the event that any discussions or questions at the pre-bid meeting require, in the City’s opinion, official additions, deletions, or clarifications of the solicitation or any other document, the City will issue an addendum to this ITB, as the City determines is appropriate.

No oral representation or discussion taking place at the pre-bid meeting will be binding or may be relied upon by any person or entity. All questions prior to and after the pre-bid meeting shall be submitted in writing through the City’s e-procurement platform by the deadline for questions outlined on page # 1.

PUBLIC RECORDS DISCLOSURE:

Pursuant to Florida Statutes §119.071, sealed Proposal responses received by the City in response to an Invitation to bid are exempt from public records disclosure requirements until thirty (30) days after the opening of the Proposals unless the City announces intent to award sooner. If the City rejects all Responses submitted in accordance with an Invitation To Bid, and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected Responses remain exempt from public disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation.  A Bid response, or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all Bids.